Substitute Teaching Application Form

This application form is for substitute teachers to complete and return.  An application is not considered complete until all the following have been completed and the applicant has met with the Accounts / Payroll Assistant.  Please contact the Payroll / Accounts Assistant (867-2754 ext. 225) to set up an appointment to process your application.

1.  The Application Form

The applicant must complete all applicable sections of the form.  A lack of information may result in you not being considered for approval as a Substitute Teacher. 

 2.  Certification

In order to be considered for substitute teaching, you must have a Manitoba Teacher’s Certificate and attach a copy of your teaching certificate to the application form.  If you do not have such a certificate, you should contact the Director of Administration and Teacher Certification, Manitoba Education, Box 700, Russell, MB, R0J 1W0, 1-800-667-2378 in order to determine your eligibility for a certificate.  Please attach a copy of your Manitoba Teacher’s Certificate to the application before returning it.   

3.  Substitute Teacher Agreement

           As per Manitoba Regulation 109/2005, School Boards who agree to employ a teacher as a substitute and teachers who agree to accept employment as a substitute, must sign an agreement once each school year.  Please find attached two copies of the Substitute Teacher Agreement.  Print your name and certificate number in the top section of both copies of the agreement, sign your name and have your signature witnessed at the “x” at the bottom of both copies of the agreements.  Return both copies of the agreement with your application. 

 4.  Direct Deposit Service Application (On reverse side of the Application Form)

The Rolling River School Division pays employees by direct deposit at the financial institution of the employee’s choice.  You must complete the direct deposit service application, (on the reverse side of the Application form), and attach a voided cheque before your application will be approved for employment as a Substitute Teacher.  Your banking information will be kept in strict confidence and will be used only for the purpose of direct deposit of your wages to your bank account. 

5.  TD1 Forms

Completed, dated, and signed Provincial and Federal TD1 forms must accompany your application.


6.  Criminal Records Check and Child Abuse Registry Check

All individuals considered for employment with the Rolling River School Division must provide a Criminal Records Check and Child Abuse Registry Check.  Your application for employment as a Substitute Teacher will not be considered until these checks are received.  Please refer below for information to provide a Criminal Record Check and a Child Abuse Registry Check.

NOTE: If all documents related to this application are received within three months of the date of issue of the applicant’s teaching certificate, the applicant does not need to provide Criminal Record and Child Abuse Registry checks.  All other applicants must complete a Criminal Record Check and a Child Abuse Registry Check.

·     Criminal Record Check: Please attend your local police authority office and obtain and submit the original copy of your Criminal Record Check.  NOTE: THE ORIGINAL DOCUMENT IS REQUIRED.  PHOTOCOPIES ARE NOT ACCEPTABLE.

Please Complete One Of The Following:

·     School Division Child Abuse Registry Check: Please follow the directions and complete the Provincial Child Abuse Registry Access Application attached and return in person to the payroll office. NOTE: THE ORIGINAL DOCUMENT IS REQUIRED AND WILL BE RETAINED BY THE SCHOOL DIVISION. PHOTOCOPIES ARE NOT ACCEPTABLE


·         Self Child Abuse Registry Check: For online substitute teacher applications, a Child Abuse Registry Self-Check is required. Application forms can be obtained from the Manitoba Government website

7. Rolling River School Division Substitute Teacher and Casual Staff Information Form

·    Criminal Record/Child Abuse Registry Declaration:  Must be completed in full and accompany your application.

· Acceptable Employee Use of Technology and Electronic Communication - Employee Use Agreement

·      Pledge of Confidentiality (FIPPA/PHIA information Sheet).

·      Employee Print and Digital Media Release Form 

8.  Resume

·         Applicants are encouraged to attach a brief resume.


If your application is approved, you will be forwarded a letter advising of your addition to the approved Substitute Teachers list.  A copy of the Substitute Teacher Agreement that is dated and signed by the Division’s Board Chair and Secretary Treasurer will be returned to you.  Please notify the Payroll Office (867-2754 ext. 225) of any changes in your address, telephone number, or employment status / availability.  Significant changes in application information may require a new application to be completed.  If you obtain employment elsewhere or for other reasons wish your application to be withdrawn from our files, please contact us.

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